Welcome to the Purchasing Division

About the Purchasing Division

The mission of the Purchasing Division is to provide training, transparency, and timely response so all parties benefit from best value. We are here to support City of Roswell employees who are tasked with making purchases big and small, and to guide them successfully through the City’s procurement process.


Looking for information about policies or procurement process guidelines? Start here!

• "Procurement 101" Presentation, Including Information About Thresholds
• What If I Have An Emergency?
• Purchasing Policy
• City of Roswell Purchasing Ordinance

Purchasing Thresholds
Goods & Services
$ Threshold	Purchasing Method	Responsibility
> $75,000	Formal Procurement Process	Purchasing Division
$25,000 - $75,000	Three Written Quotes	Purchasing Division
$2,500 - $25,000	Three Written Quotes	Your Department
< $2,500	Non-Competitive	Your Department
Professional Services
$ Threshold	Purchasing Method	Responsibility
> $25,000	Formal QBS Procurement Process	Purchasing Division
$2,500 - $25,000	QBS Process with Department Head Justification	Your Department
< $2,500	Non-Competitive	Your Department

• Purchasing Policy
• City Ordinance for Purchasing
• Contract Amendment / PO Change Order / Task Order Request Form
• Sole and Single Source Request Form
• Standard Insurance Guidelines for Projects Less Than $1,000,000
• Emergency Procurement
• Bonfire Procurement (Initiation Form & Staff Log-in)
• Model Scope of Work: Request for Informal Quote
• Model Scope of Work/Specification: Simple Products and Services
• Model Scope of Work/Specification: Complex Services
• Cost and Price Estimates Template
• Supplier Contact List
• Vendor Registration for Munis (Billing Purposes Only)
• Vendor Registration for Bonfire (Bid Opportunities and Information)
• E-verify
• IRS Form W-9: Request for Taxpayer Identification Number and Certification
• Business Office Depot

Bonfire is the City's Procurement Portal for bids. Bids are advertised in a variety of ways to accommodate state law and policy requirements, but formal bids will always be posted to the portal.

• Staff Log-in for Bonfire (Review and Scoring Only)
  • Please Note: A license is needed to create and modify projects. Please contact your Purchasing liaison for additional information.
• Bonfire Procurement Initiation Form
  • Procurement Initiation Instructions:
    • New users need to register under "Looking to Submit a Request?"
    • Existing users should log in and click on "Intake" (top left corner) and then “Submit a New Request.

The following are examples of Scope of Work documents for your reference. Please reach out to your purchasing liaison for further instructions.

• Model Scope of Work: Request for Informal Quote
• Model Scope of Work/Specification: Simple Products and Services
• Model Scope of Work/Specification: Complex Services
• Cost and Price Estimates Template

As suppliers reach out to our Purchasing Division, we regularly direct them toward our Bonfire Procurement Portal. Our Bonfire Portal is mainly for opportunities over $25,000. However, we wanted to provide a location where Departments are able to search for potential suppliers for purchases under $25,000. This list is a document that will be updated.

• Supplier Contact List